Section 12 - Crew Accommodations

 

1. The Union shall appoint a Hotel Committee which shall work jointly with the Company to establish and evaluate on an ongoing basis a list of acceptable crew hotels in all layover cities. Upon execution of this Agreement, the current crew hotels shall constitute the approved hotel list.

    

2. The parties shall establish procedures for changes, deletions and additions to the approved hotel list as set forth below.

    

3. The role of the Union Hotel Committee shall be to provide the Company with information, to report the results of site inspection(s) to the Company and to make selection recommendations to the Company.

    

4. Prior to contract renewal with any listed hotel, the Company shall meet with the Union Hotel Committee and the parties shall agree as to the continued adequacy and suitability of the hotel for use as an approved crew layover hotel.

    

   1. Should the adequacy and suitability of a hotel change during the term of a contract, the Union Hotel Committee or the Company shall bring the information to the attention of the other party as soon as is reasonably practicable. The Company and the Union Hotel Committee shall agree on what efforts shall be made to remedy any problems, who shall be responsible for promptly informing the hotel of the parties' concerns, and for reviewing the results of these efforts. Should the remedial efforts be unsuccessful, a new hotel may be approved as provided below.

       

   2. Either party may propose additional or substitute hotels at any time. The Union Hotel Committee shall insure that the hotel's representatives understand that the Committee is not authorized to negotiate room rates or any other contractual terms and conditions or to conclude any agreements with the hotel on behalf of the Company.

 

1. The Company shall provide comfortable, safe and clean single occupancy hotel rooms when a Flight Attendant has a scheduled layover or ground time away from domicile of four (4) hours or more. In case of an unanticipated layover and confirmed ground time of four (4) or more hours, the Flight Attendant shall notify the Company and the Company shall arrange for a single occupancy hotel room or authorize the Flight Attendant to do so in which case she/he shall submit a claim for reimbursement for reasonable and actual expenses, which shall be accompanied by receipt(s) and paid within thirty (30) days of submission.

    

2. For the purposes of screening future crew lodging sites, the Company and the Union Hotel Committee shall consider the following:

    

   1. On layovers of ten (10) hours or less, a hotel within twenty (20) minutes of the airport will be furnished where practical. In the event it is not practical, the Company will provide notice to AFA and a hotel within the closest proximity of the airport will be secured. On layovers of more than ten (10) hours and less than or equal to fourteen (14) hours, the hotel will be within close proximity of the airport. On layovers in excess of fourteen (14) hours, the hotel shall be in a metropolitan area, if feasible, and within close proximity (safe walking distance) of shopping, theaters, restaurants, etc.;

       

   2. Hotels with twenty-four (24) hour restaurants or room service or twenty-four (24) hour transportation service to nearby restaurants;

       

   3. Hotels with crew rooms which are available: on the second or higher floor, on the same floor, with doors that open to an indoor hallway, and are removed from elevators, ice machines and other noise sources, and are away from stairwells and emergency exit doors, and that have blackout curtains and quiet heating and air conditioning systems, and on non-smoking floors (individual crew members may request to be assigned to smoking rooms based on availability);

       

   4. Availability of a separate crew sign-in sheet and crew rooms that will be immediately available upon arrival of the crew;

       

   5. Hotels with unblocked telephones with free local calls and no long distance access charges; and

       

   6. Safe and secure transportation for the crew members and their luggage.

    

3. In the event the Union Hotel Committee and the Company are unable to agree upon the selection of a hotel, the Senior Vice President of Operations, or her/his designee, shall be requested to discuss the matters at issue, to mediate and seek resolution, and, if necessary, to make a final determination. The Senior Vice President or her/his designee will make reasonable efforts to resolve the disagreement in a manner acceptable to both parties.

 

1. The Company shall provide transportation at all layover stations. In the event there are difficulties with the transportation arranged by the Company, the matter shall be resolved pursuant to Paragraph B. 3 above.

    

2. Transportation shall be available within forty-five (45) minutes of block-in time.

    

3. The crew is authorized to take alternate transportation to the hotel forty-six (46) minutes after block-in.

    

   1. The expense for the transportation shall be paid by the hotel.

       

   2. If the hotel refuses to pay for alternate transportation, the Flight Attendant shall pay the cost and shall be reimbursed by the Company upon submission of a receipt within thirty (30) days of the request.

    

4. The Company shall arrange for the hotel van to wait for Flight Attendants when they are participating in tidying duties at the end of a duty period at a layover city.

 

1. Each Flight Attendant shall pay for any incidental charges (i.e., telephone calls, in-room movie rentals, etc.) prior to checking out of the hotel. Only telephone and movies may be charged by a Flight Attendant to her/his room. All other expenses (i.e., restaurant, lounge, room service, laundry/dry cleaning, etc.) must be paid at the time the services are rendered unless credit arrangements have been individually established by the Flight Attendant with the hotel upon check-in. It is the Flight Attendant's responsibility to resolve any discrepancies in incidental charges at the time of check-out.

 

2. Flight Attendants shall be responsible for all personal checks cashed at a layover hotel and shall adhere to each hotel's check cashing policy.

 

3. In the event there is a change in layover accommodations, the Flight Attendant shall be notified of the change via the Inflight briefing. A Reserve Flight Attendant who has been advised to proceed directly to the gate area for a trip shall be notified of her/his crew accommodations prior to departure.

 

4. Prior to departure, the Company shall give Flight Attendants working the fourth (4th) or fifth (5th) positions the name, address and telephone number of their hotel (which may differ from the regular crew hotel) and information regarding van or taxi transportation to the hotel and the scheduled departure time from the hotel for the next duty period.

 

5. The Company shall arrange for crew hotels to provide appropriate crew meals on Thanksgiving, Christmas Day, and New Years Day, in the event on-site or local restaurants are closed.

 

6. Crew Scheduling will not release information to third parties concerning the Flight Attendant's schedule, unless authorized by the Flight Attendant. The Flight Attendant is responsible for providing hotel location and phone numbers to her/his family members.

 

7. Unless there is an emergency, Crew Scheduling will not take personal messages for Flight Attendants.

 

8. If a Flight Attendant chooses not to stay at her/his assigned crew hotel, she/he must advise Crew Scheduling no later than check-in time of the first leg of the pairing and must provide a contact number where she/he can be reached.

 

9. Flight Attendants shall personally check-in and out of crew hotels. Flight Attendants assigned to the same crew hotel for two (2) or three (3) consecutive nights must check-in and out daily.

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